Internship Request Letter : Format and Samples

Internship request letter: Internships are now practically required in all institutions and colleges. Obtaining an internship certificate may occasionally be required as part of your educational process. An internship is an ideal way to discover and experiment with new job responsibilities and to assist you in making educated career decisions. It will assist new hires in learning new skills, gaining practical experience, understanding corporate life, etc. You must submit an application or compose an internship request letter in order to get accepted into the good organization of your choosing internship.

What Is an Internship Request Letter?

An internship request letter is a particular kind of letter that is written to the human resources department or the hiring manager of the organization’s concerned department. A formal letter requesting an internship is one that needs to be written in a modest manner. Your motivation for applying for the internship must be included in your internship request letter. A letter requesting an internship is comparable to a letter sent to any employer with a job application. It must be sent to the recruiting manager of the company or division you want to work for. Don’t forget to include your contact information and the reasons you chose the company for the internship. Check out the examples of letters below to learn the format for drafting an internship Request letter.

How to Request an Internship via e-mail?

The new standard is now email. This is how most recruiters and candidates prefer to do interviews. Here is some advice from professionals on how to email an internship request. Check out the majority of the following principles, which apply to internship request letters as well:

• Do Your Research: It’s critical to review the goods and services that the company you are applying to is offering before you begin writing. You can use this to support your arguments for why you are the ideal candidate for the position.
• Utilize Appropriate Greetings: When reaching out, always use the proper greeting. Given that first impressions count, it’s one of the first things the receiver will see.
• Rest of the email: As you write the remainder of your email or letter for the internship, keep in mind everything you researched. Try to explain how you can benefit their company.
• References: Include reputable references in your letter for an internship. It may be a colleague from your former company, a mentor, a teacher, or a professor. Add their truthful contact information.
• Updated resumes should be attached to this request email.

Recommended Read: Attrition Rate

Motivation > Experience

It makes sense that you have little to no employment experience, if any at all, given that you are applying for an internship. Your hiring managers will be more impressed if you approach the internship opportunity with passion and enthusiasm. The following advice should be kept in mind for this:

• Highlight and thoroughly describe your area of interest.
• To describe how your skills will benefit the organization, use your imagination.
• Try to keep it truthful and avoid imposing the realities too heavily.

You can leverage your extracurricular activities, volunteer work at an event, school projects, and other unique life experiences to formulate the aforementioned points in your internship request letter. Your best course of action to get selected for your internship may be to bring them up.

You can highlight these in the internship request letter, for instance, if you wish to apply for a marketing internship and have been actively promoting campus activities.

Take that Extra Step

Before attending a face-to-face personal interview, you have the opportunity to make a fantastic first impression with an internship request letter. Not all internships come with general roles; some businesses also give brief projects that can eventually result in a change in a full-time position. You must persuade the organization to shortlist your application for the intern position because it could end up being a very worthwhile chance in the future. But be sure to maintain a professional demeanor and match the internship’s skill requirements with your own. Here is a suggestion you might utilize when writing this letter to make a good first impression.

Instead of utilizing Dear Sir/Madam, consider contacting the business or searching for the recruiting manager on social media. Directly addressing the management in your letter of request for an internship and including their name can improve it and set it apart from others. Additionally, do extensive research about the company and demonstrate your sincere interest in the training opportunity by including details about what you value about the company and why you are driven to join it.

Stick to the Format 

The most important thing to remember while writing an internship request letter, among the list of dos and don’ts, is to make it brief and formal in format. It shouldn’t include more than 4 to 5 paragraphs, and the information you provide should be exact and pertinent. Long paragraphs can come to seem as unprofessional. The breakdown for composing the various paragraphs in an internship request letter is shown below:

First Paragraph: Start by giving a quick introduction of yourself and mentioning how you learned about the internship. You must include some pertinent details from your professional past while keeping in mind the sector to which the firm belongs. Don’t forget to include your professional ambition for the internship since it will demonstrate your want to take advantage of the opportunity and your aspirations.

Second Paragraph: Describe your strengths and accomplishments from high school or college in this part. When requesting an internship, emphasize your academic accomplishments if you don’t have any extracurricular activities.

Third Paragraph: When you get to this section, relate your abilities to the internship description and emphasize how you would be a valuable contribution to the company. If you additionally express what you appreciate about the business and why you want to join it, that will also make a positive impression.

In the fourth paragraph, state that you are prepared for the phone interview that will come before the in-person interview, which will be the crunch test. Always close your internship request letter with your regards; you might use Yours sincerely or Warm regards. Remember to explain that you are waiting for their response.

Samples for Writing an Internship Request Letter

Any organization requires internship requests to be submitted in the official language and include information like the sender’s and recipient’s addresses. Don’t forget to include your motivations for taking the internship as well.

See the examples below before you draught a letter requesting an internship.

Request for Internship – Content Writer

86, Sector – D, Nehru Bazar
Delhi
3rd June 2022

The HR Department
Testbook
Pune

Sub: Application for internship – Content writer

Respected Sir/Madam,

I’m Mrunal Dutta, and I’m a second-year English student at Kolkata University. Following graduation, I want to work as a content writer. I would like to begin with a six-month internship as a content writer in your prestigious organization because I am a recent graduate and lack experience. I believe this will be the ideal chance for me to learn new things and hone my writing abilities.

Please consider accepting my application, I beg you. If you could give me the chance to use my potential in this area, I would be very grateful.

Regards,

(Signature)
MRUNAL DUTTA
Contact: 8855885588
Attachments:

• Updated CV
• 10th and 12th certificates and mark sheets
• Graduation semester mark sheets
• Aadhaar Card

Internship Request Letter – Graphic Designer

4th Ring Road, Lane – 8
Whitefield, Bangalore

06/04/2020

The HR Department
SNVA Pvt.Ltd
Whitefield, Bangalore

Sub: Applying for an internship – Graphic Designer

Respected Sir/Madam,

Ashika Ann here, a second-year BFA student at PES University in Bangalore. I came across your organization’s advertisement for its graphic design internship programs. I think that your prestigious company would be the ideal setting for my on-the-job training.

Please take a moment to give my application for the three-month internship position of the graphic designer into consideration. In the event that you need any clarification, don’t hesitate to get in touch with me.

Regards,

(Signature)
Poonam Pandey
Contact: 999999
Attachments:

• Updated CV
• 10th and 12th certificates and mark sheets
• Graduation semester mark sheets
• Aadhaar Card